Ask Quincy

Quincy shares Quality tips and New Learnings with his readers

Friday, November 25, 2005

It's nice to be important, but more important to be nice.~ John Lennon


Being nice to others is very important. People won't like or respect you if you are rude to them. Here are some Action Steps to take to help you along the way as well as some helpful Tips.




Steps

If somebody says something mean to you, brush it off like you never heard it. Don't let one comment ruin your day. It might even help to chuckle at yourself to show them that they're not going to get to you.

Be nice to EVERYONE, even your enemies. Who knows? They might start being nice to you, too!

When you find yourself judging or criticizing people, try to walk a mile in their shoes. That is, consider where they're coming from, and why they do what they do. Give them the benefit of the doubt.

Defend people who are bullied and teased. Empower them to defend themselves.

Be honest, but not brutally honest. Tell people how you really feel, and if the truth might come off a little harsh, be gentle and sensitive - but still honest.

Learn to sense when people need a helping hand, and be there to offer it.

Tips

Don't act fake. Others will think that you're just using them.

Do not talk behind other people's backs, even if you want to.

Learn to ask yourself, "Is it really worth it?" when confronted with situations that anger or upset you. Thinking about that internally generally gives you the moments needed to cool off and realize it's not.

Your life will be easier if you learn to "get over it." You're going to be with some of these people forever, so it's not worth fighting. When you need to have an important conversation with a friend about the problems you are having, allocate some time face to face - do not argue via e-mail, an online chat program or through text on your phone. Show them how important it is to you by seeing each other in person.

Wednesday, November 16, 2005

It's what I've been saying...


From the Boston Globe:

You're in your boss's office and he keeps doing his e-mail, never looking at you. Do you assume he hates you, or the project you're working on? Do you keep trying to get his attention? Shut up? Skulk out?

You're cornered at a party by a woman who will not stop talking. She barely even stops to breathe. You try to say something about yourself. It doesn't penetrate. You withdraw eye contact, edge away, finally move to another room. She follows. How can you escape?

You've just done several nice things for your mother. Within minutes, she says, ''Why don't you ever do anything for me?'' Your blood pressure soars. What do you do? Ignore her? Fight back? Flee?

The world is probably no fuller of toxic people these days than it ever was. But the idea that it's possible to learn how to deal with difficult people is moving from the ''pop psychology'' fringes to the mainstream.

To be sure, within the academic mental health field, the emphasis is still on traditional therapeutic goals like understanding a patient's history, emotions, and behaviour. But in business, education, and in some therapists' offices, the idea that it's possible to learn ''emotional intelligence'' — the ability to monitor one's own and others' emotions and act sensibly from that knowledge — has become a booming business.

''It's growing like wildfire,'' said Daniel Goleman, the psychologist and former New York Times reporter whose book a decade ago called ''Emotional Intelligence'' helped spur the movement toward teaching emotional skills in schools and businesses.

Cary Cherniss, director of the organizational psychology program at Rutgers University, says that teaching people emotional intelligence skills can have objective payoffs in performance. Cherniss, who, along with Goleman, co-chairs a group called the Emotional Intelligence Consortium that promotes the teaching of emotional intelligence skills in organizations, noted that when the US Air Force used emotional intelligence assessment tools to select recruiters, the service increased its ability by threefold to predict those who would be the most successful.

In education, Roger P. Weissberg, a psychologist at the University of Illinois at Chicago, has found, in a recently completed meta-analysis of pooled data from more than 300 studies that children who are taught emotional intelligence skills do better academically and behaviourally than those who don't get the training.

Weissberg, the president of Illinois-based CASEL, the Collaborative for Academic, Social and Emotional Learning, found that the students enrolled in a social and emotional learning program ranked at least 10 percentile points higher on achievement tests than students not enrolled in such programs, behaved better in class, liked school more, and had better attendance records.

But you don't have to take a special course to get better at dealing with people and, in particular, spotting people who may be toxic to you.

At the University of California, Los Angeles, Dr. Judith Orloff, assistant clinical professor of
psychiatry and author of ''Positive Energy,'' points to a number of easily identifiable personality types she calls ''energy vampires,'' people who leave you wishing for a nap.

There's the ''sob sister,'' for instance, the person who complains all the time. ''She rejects offered solutions. She's not interested in solutions. She's just interested in casting herself as a victim.'' To her, suggests Orloff, try saying, in a firm but loving tone, ''I love you, but I can only talk for five minutes tonight because I am learning to take care of my energy.'' If she gets testy, you can add, ''I'm sorry. But I'm learning to take care of myself and I hope you understand that.''

For the constant talkers, ''nonverbal cues never work,'' Orloff says. ''If you clear your throat or move away, that never works because constant talkers are verbal, they don't respond to subtle cues.'' Try saying, ''I'm sorry to interrupt, but I have to go read now,'' or ''I have to have some time to myself.''

At the University of Iowa, psychologist Julie Corkery has developed a training program designed, as she put it, for ''dealing with difficult people.'' For bullying types she calls ''Sherman Tanks,'' the key is to stand up to them without being drawn into a fight. One trick, she says, is to ''give them a little time to run down.'' With emotionally explosive people, too, giving them time to run down can help. If they don't wind down on their own, you can gently say, ''Stop'' or ''Quiet, please.''

The key to handling many difficult interactions is often to not take personally what is probably not personal and to not get ''emotionally hijacked'' by the other person, says Patricia Clason, director of the Center for Creative Learning in Milwaukee. You can teach yourself to notice when you've being ''hijacked,'' she says, by paying attention to bodily cues like your heart pounding or your palms getting sweaty. Then pause, take a deep breath or two and start thinking (as opposed to feeling).

If the boss is dissing you, for instance, remind yourself, silently, ''This is my boss, not my father. I don't know why he's so upset. I could ask.'' Or if the boss is doing e-mail and paying no attention to you, you could ask if he's willing to go talk in the conference room, where there are fewer distractions, or ask, ''Would it be easier if I came back later?''

As for mothers, nobody ever said it was easy being one or having one. But with an unappreciative mother, what you could do, suggests Clason, is remind yourself, silently, ''That's mom being mom.''

If you've done her many favours and she asks why you don't do more, ask her whether there is something specific she wants you to do, or say, ''What, specifically, didn't I do, mom?'' Getting into specifics, instead of global generalities, can often defuse the situation, Clason says.

Thursday, November 10, 2005

5 Ways to increase Creativity


Lets examine this thing called Creativity. All day we search for new ideas and come up dry and yet the very instant we fall asleep and cease the mental struggle, our dreams are flooded with the fantastical. Our challenge is to find a way to tap into that Creativity with our eyes wide open.

Be conscious of your nose
Nope, not the nose in the middle of your face, but the No's that arise every time you see, hear or read something different. To be conscious means to be aware of what's going on around you, of being 'in the moment' and also being aware of the passage of time. I'm suggesting that this is a good thing. Unless you play with ideas, they cannot become good ideas.

Make your intuition visible
A very simple technique. Next time you cannot logically, rationally, choose between two alternatives, Flip a coin, heads it's A, tails it's B and then at the very instant when you see the result are you pleased or disappointed with the outcome? By focusing your attention to that split second of discovery, you'll learn which choice you prefer I'm not suggesting you follow that knowledge blindly but at least you'll have some more information with which to decide.

Put "Freudian" slips to good use
We make slips, mistakes and typos all the time. A simple method of forcing yourself to think along a different track, is to ask yourself the question, What would I have meant, if I'd meant to say that?

Look to the flipside
This is the old, yet still useful, chestnut of turning Lemons into Lemonade. It's not really a bad strategy; it's what's used to keep bridges from falling down. Take the most powerful force working against you, gravity in the case of bridgefavor get it working in your favour. Bridges don't fall down, because we've learned to harness gravity and make it work for us. Admittedly the concept is simple enough, but making it happen takes determination and a not insignificant amount of skill. But, when it works? Situations that once created problems - suddenly create profit.

Ask the stupid question...Why?
Keep asking it until there aren't anymore answers. Of all the Why? questions, the most powerful one you can bring to bear on your organization is "Why are we doing it this way?" Ask it until people scream at the sound of it, and then keep asking it. Unless there's a good answer to that question, and "Because I said so!" isn't a good answer, then you shouldn't be doing what you're doing.

The amount of Creativity you can bring to bear on a task, is more a function of the courage to do something new, than it is of coming up with new ideas

Friday, November 04, 2005

Dealing with Conflict


Turning Conflict to Your Advantage
12 rules to help you conquer life's daily battles.

Everywhere you turn, the potential for conflict exists. Conflict with ourselves (Should I get up and exercise, or sleep in? Should I have this piece of dessert?); conflict with others (I was waiting for that parking place. That flight attendant was rude.); conflict at work (Why is the project over-budget and late? That's not my job!); conflict at home (Eat your vegetables! Why can't I go to the dance tonight?)

Conflict is neither good nor bad—it just is. And what it is is a word derived from the Latin word "conflictus" (the act of striking together) and is defined as:
a: competitive or opposing action of incompatibles: antagonistic state or action (as of divergent ideas, interests, or persons)b: mental struggle resulting from incompatible or opposing needs, drives, wishes, or external or internal demands

No matter how you define conflict, the reality is that it's a part of life. What is important is that you recognize and deal with it appropriately. You can either let conflict or the potential for conflict drag you down or you can use it to lift you to new levels of performance. Understanding what conflict is and why it exists helps shape your response.

Conflict generally results from poor communications, disruptions in routines, unclear goals or expectations, the quest for power, ego massage, differences in value systems, or hidden agendas. It finds its expression in rude, discourteous and sometimes hostile behavior; selfishness; strident and defensive language; lack of respect; and increased stress.

So now that you see what it looks like, what do you do with it when it occurs? Following are some guidelines that will help you deal with conflict:

1. Ground yourself. When lightning strikes, lightning rods take the electrical current and run it harmlessly to the ground. So, too, can you take the jolts and divert them harmlessly away if you have a well-constructed foundation of core values that you adhere to. Having designed a personal mission statement that clearly articulates who you are and where you are going will help provide guidance and direction before the conflict even occurs. The old country song says it best, "If you don't stand for something, then you'll fall for anything."

2. Look for warning signs. Be in touch with who you are. Part of handling conflict is to be aware of your own personal strengths and weaknesses, your beliefs and perceptions and how they shape your response. For instance, if you perpetually run behind and you've got an important date, leave a little earlier than normal so that if you encounter traffic, you won't lose your cool and overreact. Build "fluff" into schedules. Likewise, set realistic deadlines for yourself and others.

3. Stay in control. Recognize that when you're dealing with people, not everyone will live up to your expectations all of the time. Reframe the stressful situation to keep your composure. Instead of overreacting when someone cuts you off on your morning commute, look for opportunities to be "nice" and let someone cut in front of you. Don't sink to their level. When you lie down with dogs you get fleas.

4. Keep a positive outlook. If you expect good things to happen, they will. Conversely, if you expect bad things to happen, you better believe you won't be disappointed. Your attitude will govern your response.

5. Maintain a sense of humor. Learn to laugh—harder and more frequently. Remember how hysterically upset some people can get and how comical it is. Don't let your boorish behavior provide comic relief for someone else. Laugh it off.

6. Establish ground rules. When conflict happens, set goals for how to resolve it. What would happen if we don't fix this? What would a successful resolution look like? Look for common ground. Keep focused on a positive, solution-based outcome. Perhaps the only thing you can agree on is to agree to disagree, but do it in an agreeable manner.

7. Drill down to the roots. Try to find the cause of the disease instead of just treating the symptoms. What is causing the conflict and why are you reacting the way you are? Everyone involved in the conflict needs to agree on a definition of the problem before the problem can be tackled. This could mean describing the problem in terms of each person's needs. There's an old saying that a problem well defined is already half solved.

8. Think win-win. In conflict, one party does not have to win and the other lose. Sometimes disagreement will lead to a more effective solution. Sometimes a good decision is reached when everyone has to give a little. To change is not to lose your own identity. As a matter of fact, by changing you find yourself. And you find others. The only way to find a solution that benefits all sides is to learn more about each other. Beats a power struggle any day.

9. Eliminate emotions. Separate your feelings from the problem. When your emotions get mixed up in the conflict, the outcome is in doubt. Emotions color your perceptions and your logic and cloud the rational thinking that is essential to arriving at a solution.

10. Brainstorm. There might be a variety of solutions if everyone is focused on a positive outcome and engaged in the process. Challenge yourself and others to be creative about the possibilities available to you.

11. Concentrate on what you can control. What should you take ownership of and fix? What falls under your sphere of influence? What impact will you have on the desired outcome? Learn to focus your attention and activities, where you can make a difference. Don't get caught up in areas beyond your control. You've got to learn to let go of those.

12. Take action. Once you've arrived at a win-win solution, accept it and implement it. Don't second-guess. Make sure each person takes responsibility for agreeing with the decision.

When we accept and understand conflict, we allow ourselves to grow, change, and to be empowered.